How to Upload a Word Doc to Qualtrics


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Virtually Importing & Exporting Surveys

There are lots of ways to import and export a survey in Qualtrics. First, there is the QSF, or "Qualtrics Survey Format" file. A QSF file can act as a backup or equally a ways of transferring a copy of your survey to another Qualtrics account. You tin export a QSF of your survey and then import that QSF into a Qualtrics account.

You can also import a survey using a TXT or Doctor file. However, make certain before you import annihilation that you've formatted your file using simple or advanced TXT format.

There is also a style to export your surveys that tin can't be uploaded back into Qualtrics, just has other benefits. Past exporting to a Word document, you will have a key of all your recode values, and a clean, piece of cake-to-read copy of your survey to provide for approval to your colleagues and plan advisor.

Qtip: The QSF file does not contain whatever of the survey responses. To export survey responses, come across our Consign Data page.

Exporting a Survey as a QSF

When you lot consign your survey as a QSF file, this file will contain all of your survey formatting and settings, though information technology volition not incorporate whatsoever response data. QSF files incorporate the question in your trash. This export pick is primarily used to create copies of a survey for sharing to other Qualtrics accounts.

Qtip: Any workflows y'all've created will carry over But if you import the QSF into the same make that the workflows were made in. If you import the QSF into a different make, then the workflows volition not carry over.

Subsequently the QSF file is downloaded to your reckoner, you lot may find that you lot're unable to open it. That's because it'due south a special file format only Qualtrics can read. You tin can however move this file to a different binder or share it with a colleague over email.

Alert: Do non edit the QSF file! Editing the file tin can decadent the contents and brand information technology unable to upload to your account. You may only rename the file, if desired, but do not change the contents or file type.

The Export Survey option under the Import Export menu under Tools

  1. Navigate to the Survey tab and click Tools.
  2. SelectImport/Export.
  3. Choose Consign survey.

Qtip: With Internet Explorer, you might need to click on the yellow bar at the height of the folio to grant permission to download the file.

Importing a QSF Survey

Yous tin create a project from a QSF from the Projects folio. To acquire more than, come across the Creating a Project from a File support folio.

Alternatively, you tin import your survey every bit a QSF through the Survey tab.

Attention: Importing a QSF file through the Survey tab will create a new survey in your account.

To import a survey through the Survey tab, follow the steps below:

  1. Navigate to the Survey tab and click Tools.
    Import Export menu under Tools
  2. SelectImport/Export.
  3. Choose Import survey.
  4. Click Choose File and scan your computer for the correct QSF file.
    Import Survey window
  5. Select a Project Category.
  6. Click Import.

Preparing a Unproblematic Format TXT or Doctor File

Simple TXT formatting is advisable for unproblematic surveys that only have Multiple Choice and Matrix questions. For more options, run into Preparing an Avant-garde Format TXT File below.

To format questions in Unproblematic TXT

  1. Begin each question with a number followed by a period (".").
  2. Place choices below the question text with a blank line between the question and the answer choices.
  3. Make a question multiple reply by adding "[[MultipleAnswer]]" on the line just below the question text.
  4. Designate a Matrix question past separating statements and scale points into two groups with a space in betwixt. The statements are the showtime group of choices while the calibration points are the 2nd group.
  5. Designate a new block past adding "[[Block]]".
  6. Insert a page break past calculation "[[PageBreak]]".

Example of Simple TXT formatting:

Example – Simple Text File: Example.txt

1. This is a multiple choice question. Every question starts with a number followed by a period. There should be a blank line between the question text and the choices.  choice a selection b choice c choice d  [[Block:My Cake Name]] 2. This is a multiple choice- multiple answer question. [[MultipleAnswer]]  choice a choice b selection c choice d  [[PageBreak]] 3. This is a matrix question that has longer question text. It is a matrix question considering it has ii groups of choices. The choices ma, mb, and mc are statements while m1, m2, and m3 are scale points.   ma mb mc  m1 m2 m3  iv. This is a matrix-multiple answer question. [[MultipleAnswer]]  ma mb mc  m1 m2 m3  [[Block]] five. What is your gender?  Male Female person          

Qtip: Having trouble importing your TXT file? Make sure it's saved in the standard TXT Tab Delimited Text format. If the file is saved in UTF-16, it won't upload properly.

Preparing an Advanced Format TXT or Doctor File

When using the Advanced TXT format, each part of the question must be explicitly defined using the "[[]]" tags. The tags begin with "[[" and terminate with "]]" with no spaces in-betwixt the brackets.

Question Type Codes

Qtip: To add Question ID's (QIDs) to questions, include the QID after the question type code.

  • [[MC]] – Multiple Choice
    • [[SingleAnswer]] – Single respond question
      • [[Vertical]] – Vertical layout
      • [[Horizontal]] – Horizontal layout
    • [[MultipleAnswer]] – Single answer question
      • [[Vertical]] – Vertical layout
      • [[Horizontal]] – Horizontal layout
    • [[DropDown]] – Dropdown listing
    • [[Select]] – Select box
    • [[MultiSelect]] – Multiple answer select box
  • [[Matrix]] – Matrix Tabular array
    • [[SingleAnswer]] – Unmarried answer question
    • [[MultipleAnswer]] – Multiple reply question
  • [[TextEntry]] or[[TE]] – Text Entry
    • [[SingleLine]] – Unmarried line question
    • [[Essay]] – Essay box question
    • [[Form]] – Grade question
  • [[ConstantSum]] or[[CS]] – Abiding Sum
  • [[RankOrder]] or[[RO]] – Rank Order
  • [[Text]] or[[DB]] – Text/Graphic (Descriptive Block)

Other Tags

  • [[SimpleFormat]] – Specifies the file is a simple formatted file.
  • [[AdvancedFormat]] – Specifies the file is an advanced formatted file.
  • [[ED:{field}:{value}]] – Adds Embedded Information to the Survey Flow with the given field. If a value is specified, and then the field will be prepare to that value.
  • [[Question:{question type lawmaking}:{question sub-blazon code}:{question sub-sub-blazon code}]]– Specifies a new question with a specific type, either MC, Matrix, TE, CS, RO, or DB. Optionally, a question sub-blazon code tin can exist used.
  • [[Choices]] – Specifies the choices for a multiple option question or the statements for a matrix question (ane per line after the tag).
  • [[Answers]] – Specifies the choices for a matrix question (ane per line after the tag).
  • [[AdvancedChoices]] – Specifies we are using advanced choice formatting, assuasive for recode values and multiline choices.
  • [[Option:{recode value}]] – Specifies the showtime of a pick. An optional recode value can be used to set the recode value of the pick.
  • [[AdvancedAnswers]] – Specifies we are using avant-garde reply formatting, allowing for recode values and multiline answers.
  • [[Answer:{recode value}]] – Specifies the outset of an answer. An optional recode value can be used to prepare the recode value of the answer.
  • [[MultipleAnswer]] – Specifies that the question should exist a multiple answer question.
  • [[ID:question ID]] – Specifies the question ID.
  • [[PageBreak]] – Specifies a page break.
  • [[Block]] – Specifies a block should begin.
  • [[Block:cake name]] – Specifies a cake should begin with a specific name.

Example of Advanced .TXT formatting:

Instance – Avant-garde Text File: AdvancedExample.txt

[[AdvancedFormat]]  [[ED:State]] [[ED:Gender]] [[ED:SawSurvey:1]]  [[Cake:MC Cake]]  [[Question:MC:Dropdown]] drib downward [[Choices]] choice a choice b choice c  [[Question:MC:Select]] select [[Choices]] choice a choice b choice c  [[Question:MC:MultiSelect]] multiselect [[Choices]] choice a choice b choice c  [[Question:MC:SingleAnswer:Horizontal]] single answer horizontal [[Choices]] choice a pick b choice c  [[Question:MC:MultipleAnswer:Horizontal]] multiple answer horizontal [[Choices]] choice a selection b selection c  [[Question:TE:Form]] This is a grade question. Please fill out the following information: [[Choices]] First Proper noun Last Name  [[Block]]  [[Question:MC]] [[ID:q1]] This is a multiple choice question. With ane value recoded.  [[AdvancedChoices]] [[Choice]] choice a with text on multiple lines [[Choice]] choice b [[Choice]] choice c [[Option:99]] N/A with recode 99  [[PageBreak]]  [[Question:Matrix]] This question is a matrix question.  It has lots of question text on multiple lines and uses advanced answers.  [[Choices]] statement a statement b statement c [[AdvancedAnswers]] [[Answer]] answer i [[Answer]] answer 2 [[Answer]] answer 3  [[PageBreak]]  [[Question:Matrix]] This question is a matrix question and uses advanced choices and answers with recode values.  [[AdvancedChoices]] [[Choice]] choice a [[Pick]] choice b [[Option]] choice c [[Choice]] choice d  [[AdvancedAnswers]] [[Answer:ten]] respond i - recode ten [[Answer:20]] reply 2 - recode 20 [[Answer:30]] respond 3 - recode thirty          

Qtip: Having trouble importing your TXT file? Make sure it'due south saved in the standard TXT Tab Delimited Text format. If the file is saved in UTF-sixteen, information technology won't upload properly.

Qtip: HTML coding tin can exist applied to TXT documents to style survey content. Qualtrics Support does not offer assistance or consultation on HTML custom coding. You tin can always try asking our community of dedicated users instead. If you'd like to know more than about our custom coding services, please contact your Qualtrics Account Executive.

Importing a TXT or DOC Survey

Qtip: Importing a Physician file will always create a new survey in your business relationship. TXT volition add on to the existing survey yous are importing into.

Attending: You cannot import the exported Word document into Qualtrics. You must set up a DOC file that follows the elementary or advanced TXT format.

  1. Navigate to the Survey tab and click Tools.
    Import Export menu under Tools
  2. SelectImport/Export.
  3. Cull Import survey.
  4. Click Cull File and browse your device for the correct TXT or DOC file.
    Import Survey window
  5. Click Import. You lot may need to refresh your account earlier you encounter the import in the survey editor.

Qtip: Having trouble importing your TXT file? Make certain information technology's saved in the standard TXT Tab Delimited Text format. If the file is saved in UTF-16, it won't upload properly.

Exporting a Survey every bit a Word Certificate

Attending: This export is meant to human activity every bit a readable copy or data dictionary for your survey. Itcannotbe imported back into Qualtrics.

When you lot export your survey equally a Discussion certificate, this document will contain all of the questions, blocks, page breaks, and answer choices in your survey, but may exclude some custom text formatting.

This export can be useful as a information dictionary, an outline of your survey's construction (including logic and Survey Flow), or equally a simple paper version of your survey.

Qtip: If you lot want to consign a PDF version of your survey, see our Print Survey page.

To Export Your Survey as a Word Document

  1. Navigate to the Survey tab and click Tools.
    Import Export menu under Tools
  2. Select Import/Consign.
  3. Choose Export survey to Word.
  4. Cull which details to include. Run across our Options for Exporting to Word section beneath for more details.
    Export survey to Word window
  5. Select which survey language to export (only translated surveys have this option).
  6. Click Export.

Options for Exporting to Word

Export Survey to Word window
  1. Show Question Numbers: Export the question numbers.
  2. Bear witness Logic: Show display and skip logic.
    Display logic in a Word doc
    • Use Question Numbers: Instead of writing out the whole question text in the logic, the export will only display the question number. For example, in the screenshot beneath, "Q4 – Check off all the products that you use" becomes "Q4."
    • Use Recode Values: When selected, the consign will show the recode values of the choices involved in the logic. For example, in the image below, the recode value for Q4's choice "Survey Platform" is one considering it's the offset choice in the list.
      Display logic and recodes in a Word document
  3. Show Coded Values: Evidence the corresponding recode value next to each reply selection.
  4. Strip HTML Tags from all Questions and Answers: When enabled, the questions are presented in plain text, except for bolding or italicizing. When disabled, questions will be presented with HTML replacing the formatting, font effects, and images originally included the question.
  5. Condense Dropdown Choices: When this option is selected, any question yous accept that is a dropdown format will evidence the kickoff and last choices instead of the unabridged listing of questions.
    A dropdown in a Word document
  6. Show Survey Catamenia: When enabled, this selection puts the survey menstruation on the first page of your Word Document.
  7. Include Graphic: When enabled, an image of your choice will be uploaded into the header of your Word Certificate. You tin either Select From Library or Utilise Brand's Default Logo.

FAQs

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Source: https://www.qualtrics.com/support/survey-platform/survey-module/survey-tools/import-and-export-surveys/

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